Student Confidentiality and Privacy Policies

Student Confidentiality and Privacy Policies

Family Education Rights and Privacy Act (FERPA)


The Family Education Rights and Privacy Act (FERPA) of 1974 provides, generally, that (1) students shall have the right of access to their educational records, and (2) educational institutions shall not release educational records to non-college employees without consent of the student.  Written consent of the student is required before Apollos University can release information concerning the student to prospective employers, government agencies, credit bureaus, etc.  Students and alumni applying for jobs, credit, etc., can expedite their applications by providing Apollos University with written permission to release their records, specifying which records and to whom the release should be made.  For further details on and exceptions to the policies affecting disclosure of student records, contact the Administrative Office.


General Data Protection Regulation (GDPR) Compliance


Apollos University will comply with GDPR regulations and directives to ensure the protection of all Personally Identifiable Information of European Union data subjects served by the university.  Apollos collects only that data which is required by laws, regulations, and standards of the United States Department of Education, the Montana Board of Education, and the Distance Education Accrediting Commission in the execution of our due diligence in serving our students and meeting the rules and expectations of the aforementioned bodies.  Apollos does not share PII with entities outside of the university without specific permission from the students.  All hardcopy PII is maintained in secure files, accessible only to authorized individuals within the university. Transcripts are maintained indefinitely; however, all other hardcopy PII is destroyed 5 years after graduation.  All electronic data is housed within encrypted systems and protected behind firewalls.  Apollos systems are housed on remote servers through third-party providers that also complies with GDPR regulations.


Third-party providers such as Merchant Services, PayPal, Certified Public Accountant (CPA), Distant Education Accrediting Commissions (CHEA), etc. are all reviewed to verify they are in compliance with GDPR standards.


Apollos University Web Accessibility Policy:


Apollos University is committed to ensuring that our website, administrative systems, online classrooms, and internet-based resources are accessible to people with disabilities.  It is the goal of Apollos to comply with W3C WAI’s Web Content Accessibility Guidelines 2.0, Level AA conformance by November 1, 2017.  Issues related to web content accessibility should be reported to


The Apollos University Web Accessibility Policy applies to all existing web content on and  Furthermore, the policy applies to all web content produced or updated by third party content providers and the future selection of third-party providers will be based on accessibility conformance.  It is the goal of Apollos to comply with ATAG 2.0 conformance by November 1, 2017 to include, but not limited to, user-generated content.


This policy will be reviewed annually on or before December 31 of each academic year.  The policy was last reviewed on June 25, 2018 by the WCAG Compliance Officer.